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Starting from a scratch can slow you down. You have to decide which fields you need, before anyone can actually work with the timeline.
Timeline templates in Timetoast remove most of that setup work. They give you a ready-made starting point for common timeline projects. You can see the full set on the timeline templates page, including templates for product roadmaps, launches, client onboarding, biographies and school projects. The templates work with Timetoast’s new project-style timelines (also known as Timetoast Unbound).
Timetoast lays out the timeline for you, so as you add new milestones and events they just slot into place automatically. Editing stays much faster, even as your project changes, because you're not constantly tidying up the timeline.
Timeline templates are pre-built projects that come with:
You’ll find templates when you create a new timeline in your dashboard. They use Timetoast’s project-style timelines, so you'll want to choose 'Unbound Timeline' when you create your timeline. The new project-style timelines add custom fields, grid editing, colour-coding, filters and multiple views for each project.
If you still use timelines made with Classic Timetoast, they keep working as usual. For new work, templates give you a quicker way to start in the updated Timetoast workspace.
Right now there are six templates to help you get going faster. Each one is built so you can rename fields, or add new ones, without losing the starting structure.
The Blank Project template is a minimal starting point: just a title and a date field, ready for you to shape into whatever you need. It’s ideal if you already know how you like to set up projects and simply want a clean slate.
The Classic Timeline template keeps things close to the original Timetoast style. It focuses on a clear chronological view with title, description, date, photo and a simple category field, which suits straightforward education timelines and simple story timelines.
The Product Roadmap timeline template is built for planning and communicating product work over time. It includes fields for initiative name, description, timeline, status, owner and category, so you can track progress and share a clear roadmap with stakeholders. It fits naturally with Timetoast’s roadmap timelines.
The Product Launch timeline template helps teams organize work across build freeze, beta, marketing, go-live and post-launch. It comes with fields for phase, owner, status and category, which makes it easier to keep launch tasks and key dates visible in both grid and timeline views.
The Client Implementation & Onboarding timeline template supports customer-facing teams as they move a new client from kickoff to go-live. Fields cover phases like discovery, configuration, data migration, training and UAT, alongside owner, status and category, so you can see how the rollout is progressing at any time. It pairs well with Timetoast’s project management timelines.
The Biography timeline template is designed for education projects and biographical work. It includes fields for title, description, photo, role and category, so students and researchers can record life stages and key events with context, not just dates. It works nicely with both education and biography timelines and also has a photo field.
Every template is meant to be adjusted to your needs, this is where the flexible field-based timeline structure really helps. Once you’ve created a project from a template, you can:
The template gives you structure and example items, but the fields and views stay flexible so they can follow your process rather than forcing you into a fixed model.
Templates give you a head start, especially when several people need to use the same project.
A few ways they help:
You don’t need to think about and design your project structure every time. You start with sensible defaults and adjust only what you need. Having a couple of sample events means you can get to editing timeline events right away.
Using the same template for each roadmap, launch or onboarding project means your timelines share the same phases, statuses and owners. That makes reviews and reporting easier because every project looks and behaves in a familiar way.
Because templates come with a couple of sample items, it’s simpler to show someone how you expect a timeline to be used. They see real entries from day one instead of a completely empty project.
For education, templates also give students a clear starting structure, so they can focus on research and writing rather than wrestling with setup.
You can use templates on any plan, including the free plan.
This first set of templates covers common timelines that we already see people making with the Timetoast timeline maker. Things like product roadmaps, product launches, client onboarding and biographies. We’ll keep adding more templates and publishing guides that walk through specific templates.
If there’s a template you’d like to see next, you can reach out through the contact page or via the in-app feedback links.
5.12.2025 11:25Timeline templates in Timetoast: A faster way to start your next timelineRoadmaps are plans that show steps and milestones towards a goal. Timelines are a natural way to visualize these plans. A clear roadmap timeline helps you break down big ideas into actionable steps and makes it easier to plan, prioritize and track your project from start to finish.
A timeline provides a clear chronological framework that helps both the creator and the viewer understand the sequence and significance of events on a roadmap. It shows when things will happen, not just what will happen.
When you map out goals, steps, and milestones, you can see and explain the big picture. A roadmap explains how the goal will be achieved.
The timeline structure guides the viewer and tells a clear visual story: “Here’s what we’ve done, here’s what’s next, and here’s where we’re going.”
Timelines make order visible. They can reveal sequence, priorities, and trade-offs. With a roadmap timeline, you can see:
Once steps and milestones are laid out on a timeline, constraints become visible. You can see where trade-offs are needed and decide how to prioritize in order to reach your goal.
A timeline makes a roadmap easier to read than a long list. It works well in slide decks, web pages, and presentations, and helps align stakeholder expectations.
People can quickly find the answer to “When is X coming?”: it's on the timeline. A roadmap timeline also gives a clear way to track progress over time.
Set out your goal
Start by defining what you want to achieve and when. What does success look like, and over what timeframe will it be achieved?
If the roadmap is mainly a communication tool for future direction, set the time horizon. For example, you might be planning a product launch over the next six months. In this case, your roadmap might show 'concept' in March, 'build' in April–May, 'beta' in June, and 'launch' in July.
Identify who the roadmap is for
Is this for a client, executives, the internal team, or customers? Different audiences care about different levels of detail.
Decide what decisions it should support
For example: funding or budget; staffing and resourcing; product direction or strategy. This will influence how detailed your roadmap timeline needs to be.
Collect data and define milestones
Break the project into actionable steps. List initiatives, projects, and key features. Add known deadlines such as launches, events, feedback rounds, or design approvals. Get everything that might belong on the roadmap into one place.
Milestones are key events that mark progress towards your goal. Note which milestones you want to show on the timeline.
List events in order
Arrange all steps and milestones in chronological order. A simple list or spreadsheet with columns for date, description, and owner works well.
Estimate:
These can be ranges rather than exact dates.
Organize and prioritize items
Group items into categories, for example by department, such as product, engineering, or marketing. This helps you show where effort is going, instead of presenting a flat list.
Mark milestones and key dates such as launches or decision points.
Then decide what actually belongs on the roadmap:
You’re curating the roadmap to tell a clear story, not listing every task.
Digital tools and software
You can build a roadmap timeline using:
Choose a tool that matches your needs and how often you expect to update the roadmap.
Printed and interactive options
Decide if your timeline should be:
Interactive timelines can show more detail on hover or click, so you can keep the main view clean while still giving access to richer information.
Maintain clarity and simplicity
Design your timeline with the reader in mind:
Choose a timeline view that fits how and where it will be viewed:
Use visual markers
Use color, images, or simple labels to indicate:
This helps readers quickly identify what they are looking at without adding heavy visual noise.
Add annotations and context
Add short notes where needed:
Get feedback
Once you have a first draft, review it with colleagues or stakeholders. Ask them:
Check consistency
Confirm that dates, labels, and descriptions:
Share and review regularly
Share the roadmap with your team and stakeholders.
Decide how often you’ll review and adjust it, for example:
When things change, update the timeline and, where appropriate, note what moved and why. Using a tool like Timetoast lets you collaborate with colleagues, make updates quickly, and keep progress visible in real time.
A roadmap timeline is more than a list of tasks. It is a planning and communication tool that shows how your project will move from idea to outcome.
With a timeline created in a tool like Timetoast, you can plan, prioritize, and track your project’s journey in one place, collaborate with team members, and give stakeholders a shared, time-based view of what comes next.
Creating a timeline for a roadmap is a structured way to turn big ideas into an actionable plan. By:
A roadmap timeline is a great way to keep projects on track and your audience informed. If you’d like a faster start, you can begin with one of our timeline templates tailored for roadmaps, projects, product launches and more.
27.11.2025 13:09Creating a Roadmap TimelineTimetoast Unbound started as a new way to build timelines in Timetoast, focused on projects, roadmaps, and richer data possibilities.
Until now, it’s only been available on paid plans. As of today, Unbound beta is also available on the free plan, so every Timetoast user can try it out.
Unbound is the future of Timetoast, and over time it will become the standard way to create new timelines. This post explains what that means, how Unbound differs from Classic timelines, and what’s coming next.
Timetoast Unbound is a project-style timeline experience that gives you more control over your data and how you work with it:
You can read more about the feature set and who it’s for on the Timetoast Unbound page
Timetoast Classic has always been great for stories, school projects and simple biographies. You pick a title, add events, publish, and you’re done.
Unbound takes a different approach:
There’s also an important shift in how publishing works. Classic timelines are based on publishing a public page to the Timetoast site. Unbound moves to a more private, project-based model where you control who sees what. That fits both team usage and classrooms better, where privacy matters.
From this point on, we’re focusing new feature development on Unbound. Classic timelines will continue to work and will still receive maintenance and fixes, but new features will land in Unbound first.
Unbound is where Timetoast is headed. Over time, it will become the default for new timelines, and eventually the only way to create new ones.
Opening Unbound on the free plan means:
If you’ve been curious about Unbound but haven’t used a paid plan, this is your chance to see how it fits your timelines.
Unbound on the free plan comes with limits on things like the number of projects, items, and fields. The goal is to let you run real projects and tests, while keeping larger or team-heavy usage on paid plans.
You can always see your current limits and usage on the updated subscription page inside Timetoast, just go to your account's subscription section. If you outgrow the free limits, upgrading will lift those caps so Unbound can handle bigger projects and you can start collaborating with others.
To make it easier to start in Unbound, we’ve added templates that set up fields, views, and basic structure for you. You can, of course, still start from a clean slate.
Current templates include:
You can browse the overview of our timeline templates and then pick a template directly when you create a new Unbound project.
If you’re curious about how Unbound has evolved over the last months, the Timetoast Unbound tag on the blog collects earlier posts about fields, filters, color-coding and more.
For many years, Classic timelines have followed a simple model: you publish a timeline to the Timetoast site and share the public link. That works well for some use cases, but it’s not always ideal for internal projects or classrooms. It certainly felt right when we first launched, but as we've grown we realized it didn't work for everyone.
Unbound introduces a more privacy-focused approach:
If you’re using Timetoast in a school or with client work, this new model should feel more natural.
Opening Unbound to free users is part of a bigger shift. Over the coming months, we’ll be working on:
If you see anything that feels clumsy or confusing while using Unbound, please tell us. The small things add up, and this is the right moment to smooth them out.
If you already have Classic timelines, you can continue to access, edit and share them as usual.
What we recommend:
Right now, both Classic and Unbound are available, but Unbound is where new features and improvements will go from here.
To try Unbound on the free plan:
You can learn more on the Timetoast Unbound page and browse the new timeline templates to see which fields are included in each one.
As always, we’d love to hear how it feels in real use. If you run into limits that don’t make sense, see awkward behavior in the interface, or have ideas that would make Unbound better for your team or classroom, please reach out via the Help Center or our contact page.
18.11.2025 13:23Timetoast Unbound is now available on the free planSingle-select fields are now available in Timetoast Unbound. They give each event one clear state, which is perfect for statuses, phases, owners, and life stages.
Where multi-select fields let you tag an event with several labels, the new single-select fields help you answer a different question: “What is this right now?”
Used together, they make Unbound projects easier to read at a glance.
A single-select field is a custom field where each item can only pick one option from a list you define.
A few simple examples:
In Grid view, single-select values sit in their own column so you can sort and filter by them. In Timeline view, they appear on the cards alongside dates, descriptions, and other event fields, so you can scan what stage everything is.
If you're using Timetoast to create Project Management or Roadmap timelines, single-select fields give structure to the work you already track.
Here are a few quick setups that work well in Unbound:
Create a single-select field called Status with options like: Not Started, In Progress, Blocked, and Done.
Then:
Define a Phase field to track high level progress with options like: Discovery, Design, Build, Launch, and Post-launch.
On roadmaps, this makes it obvious which milestones belong to which phase. On project timelines, it helps you see if work is piling up in one stage.
Use a single-select field named Owner for one main person or team. Add options for Product, Marketing, Engineering, and Legal.
One owner per item keeps responsibility clear. If you want to track extra contributors, that is where a multi-select field can join in.
Single-select fields also fit naturally with other types of use-cases. For Education, teachers can use a single-select to structure a course:
For Biographies, you might define:
For Legal cases, single-select fields help keep complex timelines readable:
A few months ago we released multi-select fields and color-coded grouping, which are ideal for richer tagging and visual grouping on your timeline.
Single-select fields sit alongside them:
For example:
If you have not seen it yet, you might want to read more about multi-select fields and color-coded grouping in our earlier post, Organize Projects Visually with Multi-Select Fields and Color-Coded Timelines.
Single-select fields are available now in Timetoast Unbound, which is currently in Beta for all users, even on free accounts.
To try them out:
If you have an ideas for how you would like to use single-select fields, or tweaks that would help you or your team, we would love to hear from you.
14.11.2025 12:08Track Project Status with New Single-Select FieldsTimetoast Unbound continues to evolve, and this update brings one of our most requested improvements: filtering in every view.
Filtering has been part of Unbound for a while, but until now it only worked in the Grid View and was limited to basic text matching. It was helpful for quick searches but not enough for more complex timelines.
With this release, filtering has grown up. You can now use it across multiple views, including Horizontal and Vertical, and combine it with one of our other new features multi-select fields. It’s a major step toward giving you more control over how you view and work with your timelines.
Grid View filters made it easy to find text-based matches such as contains, excludes, or exact match.
Now, filtering extends beyond that, letting you focus visually in the views where you spend the most time.
You can hide or highlight items by team, tag, or topic, and instantly see the results reflected in your timeline.
That means you can stay in the view that fits your task. Use the Grid for details, or the Horizontal or Vertical layout for the bigger picture.
This update builds directly on one of our most flexible features: multi-select fields.
They let you tag or categorize timeline items with multiple flexible attributes such as:
Since you can now filter by your own custom fields, like tags or topics, you can focus on exactly what you need.
If you missed it, you can read more about how our multi-select fields and color-coding help you organize information visually in your timeline projects.
[Update 22 Nov 2025] You can now also use single-select fields to filter and color-code timeline events in addition to using multi-select fields.
Filtering makes larger timelines easier to read and manage:
Projects are now adaptable work-spaces that grow with your timelines.
Filtering is available in Timetoast Unbound for all paid users today.
If you’re using Timetoast Classic, your existing timelines continue to work as before, but Unbound offers a more flexible and modern way to organize, present, and share your projects for our premium users.
Get started with Timetoast Unbound and discover how filters, tags, and topics can help you bring clarity to your next project.
9.10.2025 15:30Focus Faster with New Filtering in Timetoast UnboundTwo long-awaited features are here in Timetoast Unbound: multi-select fields and color-coded grouping. Together, they make complex projects easier to organize and understand at a glance.
These updates aren’t just new features; they redefine how you organize and visualize your projects, giving you more flexibility and control over how your timelines look and work
Projects rarely fit into a single box. Our new multi-select fields let you assign more than one option from a dropdown, so a single timeline item can carry multiple values as shown below.
In the grid view, values appear as clean, chip-style labels that make categories easy to scan with the primary value's color also displayed at the start of each row. In horizontal timeline view, the primary value shows as a colored bar alongside the event, while timespans take on that color across their duration. Expanded items are similar to the vertical view, with color-coding providing a quick and easy way to tell them apart.
Colors make patterns pop. With color-coded grouping, you can define simple rules based on field values and apply them across your entire project.
Once set, your colors stay consistent across every view, so categories remain instantly recognizable without extra work.
Multi-select fields capture the richness of your data, while color-coding turns that data into clear visual cues. Together, they make projects easier to understand at a glance.
Since this update, we’ve also added single-select fields for clear statuses and phases. If you want each item to have one main state, you can read more in our post, Track Project Status with New Single-Select Fields.
Start using Multi-Select Fields and Color-Coded Grouping in your Timetoast Unbound projects today.
Timetoast Unbound is currently available in Beta for paying users, and we’re rolling out new features regularly. Your feedback helps shape what comes next. Explore how Timetoast helps teams plan and manage projects visually on our Project Management page.
6.10.2025 08:09Organize Projects Visually with Multi-Select Fields and Color-Coded TimelinesBiographies are more than just a collection of dates and events in a person’s life. They are stories that weave together life-defining moments. A well-crafted timeline can bring clarity to these events, reveal patterns, and illuminate how one life unfolds over time. Creating a biographical timeline is a powerful way to visualize, organize and present a person’s story.
A timeline provides a clear chronological framework that helps both the writer and the reader understand the sequence and significance of life events. It contextualizes personal milestones against broader historical and social backdrops.
When you map out events, you begin to see patterns—periods of rapid change, significant achievements, or times of hardship. This structure can inform the narrative, highlighting turning points that are essential to the subject’s story. Sometimes seemingly inconsequential events reveal deeper meaning when set against the backdrop of other events.
Timelines offer an engaging visual element to biographies. They can be used in print, online articles, or multimedia presentations, making the biography accessible and appealing to a diverse audience.
Gather Accurate Information:
Start by brainstorming and compiling all available data about the individual’s life. This includes dates of birth, education, career milestones, significant personal events, and any relevant contextual details such as historical events that may have affected his/her life.
Consult Multiple Sources:
Use interviews, letters, autobiographies, historical records, and reputable biographies to cross-check dates and details. This ensures that your timeline is accurate and comprehensive. You can even collaborate with others to build a more complete picture.
List Events in Order:
Arrange all events in chronological order. Create a list or spreadsheet with columns for the date, event description, location (if applicable), and additional notes. This structured format will help you see the progression of the subject’s life at a glance. You can use tools such as Timetoast to help you automatically arrange events in chronological order.
Identify Themes and Turning Points:
Look for recurring themes or pivotal moments. These could be periods of personal growth, career transitions, or major challenges that led to significant changes. It could also be a broader context, such as living through a war. Highlighting these will allow you to tell a more compelling story. You can refine your timeline but focusing on the events that tell the story.
Digital Tools and Software:
There are many tools available to help you build timelines, from simple spreadsheets to specialized applications like Timetoast, or even graphic design tools such as Adobe Illustrator. Choose a tool that fits your needs and skill level.
Printed and Interactive Options:
Decide whether your timeline will be static (printed in a book or article) or interactive (embedded in or presented from a website). Interactive timelines can offer additional details on hover or click, enriching the reader’s experience without cluttering the main narrative.
Maintain Clarity and Simplicity:
Design your timeline with the reader in mind. Use a clear, legible font and a simple layout that highlights the flow of events without overwhelming details. Choose a timeline view that works best. A horizontal timeline is ideal for interactive and immersive timelines, while a vertical timeline is great for readability and presenting large amounts of information, especially on a mobile device.
Use Visual Markers:
Incorporate color coding or images to represent different types of events (e.g., personal milestones, professional achievements, or historical events). This not only makes the timeline visually appealing, but also helps readers quickly identify different aspects of the biography.
Annotations and Context:
Consider adding brief annotations that provide additional context for particularly significant events. You can also add timespans to provide further context, such as noting the period when the person lived in a particular country. These notes can offer insights into how certain experiences shaped the individual’s life.
Get Feedback:
Once your timeline is drafted, review it with colleagues, historians, or friends and family who are familiar with the subject. Their feedback can highlight gaps or suggest additional context that might enrich the narrative. It can also help you assess whether your audience will understand the story you are trying to tell.
Ensure Consistency:
Check that all dates and details are consistent with the research. Small inaccuracies can detract from the credibility of the biography.
A biography timeline isn’t just a static list—it’s a storytelling tool that invites readers to journey through the life of its subject. An interactive digital timeline like one created with Timetoast can let users share the stories in an engaging way. You can click on a major event to reveal more detail or view archival photos. This dynamic approach not only educates but also engages, offering a multidimensional look at a life well-lived.
Creating a timeline for a biography is a methodical process that transforms a wealth of information into a coherent, engaging narrative. By carefully researching, organizing, and visualizing key events, you can craft a timeline that not only informs but also captivates your audience. Whether you’re preparing a scholarly work or a family biography, this structured approach will help reveal the story behind the dates.
26.5.2025 01:38Creating a Timeline for a Biography: A Step-by-Step GuideI'm thrilled to share some exciting news with you today—Timetoast Unbound is now live in beta for all premium subscribers! This new version of our timeline tool brings a fresh approach to creating and managing timelines, packed with powerful features and improvements.
[Update 22 Nov 2025] Timetoast Unbound is now available to free users too.
Timetoast Unbound marks a major step forward in how you build and interact with timelines. It’s designed to be more flexible, customizable, and efficient, giving you greater control over your data. Here’s a look at some of the key features in this beta release:
Say goodbye to fixed fields! With custom timeline fields, you decide what information to include. Instead of being limited to a title, description, date and image field for your timeline events, you can now add additional fields to tailor your timeline exactly as you need it. In this beta release, we’ve included text, timeline, number, and photo fields, with more to come as we continue to develop the tool.
We’ve reimagined the interface around views, allowing you to see and interact with your projects in different ways. Each view is independent, customizable, and sharable, making collaboration and organization smoother than ever. You'll soon be able to add additional views to your projects.
Our brand-new grid-based view makes managing timeline content effortless. Quickly edit individual values, sort, and filter your data—all in one central place. Grid view is a core part of Timetoast Unbound, providing an intuitive, spreadsheet-like experience for working with your timeline items.
Timetoast Unbound Beta is available now for all premium subscribers. Simply head to your timeline dashboard to start exploring the new features.
We’d love to hear your thoughts! Your feedback is invaluable as we refine and expand the tool. Please email us to share your experience and ideas.
This is just the beginning. Timetoast Unbound provides a solid foundation on which to build the new features you’ve been asking for. We’re excited to continue improving and expanding the tool based on your feedback—so stay tuned for what’s next!
We can’t wait to see what you create with Timetoast!
27.1.2025 05:21Timetoast Unbound Beta is here!When we first created Timetoast, our goal was to make it as intuitive and easy to use as we could, making it simple to create beautiful, interactive timelines on the web.
While our timeline maker already makes it easy to add events and input dates, we believe there's always room for improvement. We all have our unique preferences and we knew we could make inputting dates even easier for more people.
Through your valuable feedback and our user testing, we discovered that many of you have different preferences for reading and entering dates, and for some, this made making a timeline a little harder than it needed to be. Whether you prefer the day-first format, the month-first format, or the year-first format, we've got you covered.
We’re excited to introduce a new feature that allows you to select the date input format that makes the most sense to you. On your preferences page, you can now choose from the following formats:
Once you set your preference, the date input fields in the timeline editor will adjust to match your chosen format. For example, if you select DD-MM-YYYY, the event editor will display date input fields in the day-month-year order.
In addition to customizable date input formats, we’ve also added a new calendar option. Clicking the calendar icon next to the date input fields will open a pop-up calendar, making it quicker and easier to select dates accurately.
We hope that these updates will make adding dates to your timelines even more efficient and enjoyable. For more detailed information about managing timeline dates and timespans, please visit our Help Center article on timeline dates.
Your feedback is important to our continuous improvement. We’re committed to making Timetoast even better for you, and we appreciate all your suggestions and support!
8.8.2024 13:09Making dates easier: New date input format choicesWe're happy to release a new update: Early access to new features! At Timetoast, we continuously strive to innovate and improve our offering, so we're now giving you the opportunity to be at the forefront of these advancements.
Early access is a way for you to experience and utilize the latest features before they're rolled out to all users. This means you'll have the opportunity to explore new functionality, experience enhancements, and influence the final tweaks before the official launch.
Simply visit your account preferences and enable the new preference setting. Enabling this setting ensures you're always up-to-date with the latest innovations on our platform.
As part of this new program, we’re excited to introduce the first feature available under early access: our updated dashboard interface. This new interface has been designed to provide a more intuitive and streamlined user experience. It's available today for premium accounts on the Early Access program.
We value all our users, but premium accounts support our mission and enable us to push the boundaries of what our platform can do. By offering priority early access to these users, we not only reward their commitment but also leverage their insights and feedback, which are crucial for refining our features. Free users can still enable the new setting; however, they will gain access to the new features after our premium account holders.
Your feedback is vital in shaping the future of our platform. As you explore the new features available through the early access program, we encourage you to provide us with feedback. Let us know what you like, what could be improved, and any issues you encounter.
Stay tuned for more updates, and thank you for being a part of our community.
15.4.2024 18:32Introducing Our New Early Access Program
